rec complex
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Rental of Rec Complex and fields
There will be no organized activities except those sponsored by Recreational Services at the Recreation Complex or surrounding areas without special permission. For prices, see Schedule of charges.
Scheduling priorities
Both indoor and outdoor facilities are available for rentals as time permits as outlined below. Best opportunity for rental is from May 15 through August 15. Please contact the Recreational Services administrative office for more information.
Priority for scheduling will be in the following order:
- Recreational Services sponsored activities
- K-State student organizations registered with the Office of Student Activities
- K-State departments
- Non-university organization activities
Rental policies
- Rental groups must abide by established Recreational Services policies as stated in the Recreational Services Facility Use pamphlet
- Facility rental reservations will not be taken for any one group on an ongoing basis. The Department of Recreational Services will only reserve space for special event activities.
- For those groups who charge admission, have concessions, and/or merchandise sales, there will be a 15% surcharge (15% of billing grand total) added to the rental cost.
- Hospitality drink or food will be allowed in designated areas only.
- Cereal malt and alcoholic beverages, smoking and tobacco products are prohibited in this facility/grounds at all times. This includes buildings, grounds, parking lots, and any surrounding area. Violators are subject to disciplinary action.
- Groups will be responsible for their users' actions and conduct. All players, participants and spectators are encouraged to exhibit good sportsmanship and conduct themselves in a manner that will bring credit to the individual, the organization, Recreational Services, and Kansas State University. Gross or abusive language and/or actions are to be controlled and are not for public use. Proper crowd control must be enforced at all times to prevent injury to spectators and participants or damage to facilities.
- Commercial sponsors may be displayed on ads, flyers, banners, signs or posters only if minor significance in size. No large banners or signs will be displayed in any area with any sponsors' names listed.
- Facilities, fields, parking lots, etc., are to be left in the same or better condition than found. Charges will be assessed as necessary for clean-up, damages or loss of equipment. Any equipment loaned or rented will be returned on time as agreed.
- All normal Rec Complex fees such as lockers, etc. will be charged to user.
- Under no circumstances will field use be allowed if wet or it is raining. Recreational Services staff will make the final determination concerning playability of fields, up to and including game or use time. There will be no vehicles other than emergency vehicles allowed on the fields or courts. Parking in marked parking lots only.
- Parking permits are required Monday-Friday, 7 a.m.-4 p.m., at the Recreation Complex. Arrangement and fees for parking are not included in the rental contract and must be arranged through Parking Services, 108 Edwards Hall, telephone 785-532-7275. Metered parking is also available.
- All reservation groups will be responsible for supplying their own first aid supplies and responders.
Reservations
- Obtain a Facility Request/Agreement Form, which includes rental policies and fees, from the Recreational Services administrative office at the Chester E. Peters Recreation Complex.
- Review policies and fees. Complete the Facility Request portion and return it with deposit to the administrative office of the Chester E. Peters Recreation Complex along with other required documentation such as insurance coverage, tax exempt paperwork, etc. Group 1 (K-State student organization) shall be required to submit a $25 deposit for any rental. Groups 2 (K-State departments), 3 (off campus tax exempt), and 4 (off campus) shall be required to submit a deposit of 25% of the estimated total rental cost or $100, whichever is the greatest amount, as a deposit for any rental. Groups with an estimated billing of less than $100 may be charged a deposit of the total estimated billing for the event.
- Submit the Request/Agreement Form a minimum of 14 days in advance of the event.
- Reservations will be scheduled if they do not interfere with established Recreational Services' programs and the above priority groups.
- Reservations will be scheduled only during low-use times and will be limited as to the number of facilities
- Advance reservation requests for fall semester should be submitted by June 1, for spring semester by December 1, and for summer semester by April 1. Requests submitted after these dates will be assigned on a "first-come, first-serve" basis.
- Reservations may be refused (i.e., for other program priorities, failure to follow policies, damage to facilities, failure to meet previous financial obligations, etc.)
- Upon notification of approval of the request, return to the administrative office of the Chester E. Peters Recreation Complex. All rental group's dates, space requirements, and times shall be finalized no later than 14 days prior to the event. The facility rental agreement portion must be signed and full payment of the deposit must be received. The final billing will reflect, at minimum, these agreed upon parameters and shall be no less than the total rental cost amount estimated 14 days prior to the event.
- Payment for rental is due upon receipt of invoice.
- Non-university organizations must have proof of liability insurance listing Kansas State University as additionally insured, with the minimum limits of $1,000,000 personal injury coverage per person and $50,000 personal property coverage per occurrence.
Cancellations
- A 14-day notice of cancellation is required to receive full refund of a deposit. Any notice of cancellation received less than 14 days from the scheduled rental date shall result in the forfeiture of the rental group's deposit.
- Full deposit will be refunded when 14-day notice is given to the Department of Recreational Services. A minimum of 2 weeks must be allowed after cancellation notification for deposit to be refunded.
- No refund of under $15 will be made for fees charged by Recreational Services.
- Deposit will be forfeited in situations where the administrative office is not notified of intent to cancel.
Supervision
- Recreational Services will determine the number of departmental supervisory staff necessary for the event, including any set-up or clean-up necessary.
- Groups under the age of majority must have a minimum of one adult per area being rented when indoors.
Charges for approved use
K-State registered student organizations will be allowed to reserve space at no cost for practices, special events, and philanthropies. K-State student organizations must be registered with the Office of Student Activities with a membership comprised of 80% K-State students. Officers of the organization shall be entirely comprised of K-State students. For the K-State student organization rate to apply, the K-State students shall be actively involved in the activity or rental and shall not apply for the student organization rate for an outside entity. Associated charges for staffing, damages, and certain equipment rental will still apply.
All charges will be rounded up to the next hour, i.e. rental for 1.25 hours will be charged for 2 hours.
When permitted or approved use is allowed, the following charges will be in effect:
- K-State Student Organization. (See above definition of K-State student organization.) This rate will be in place when the student organization is reserving for a fund raising event to benefit their own organization or conducting an event with less than 80% K-State students or faculty/staff in attendance.
- K-State Department/Conference. Official K-State departments or department conference groups. This includes K-State athletic sponsored sport camps.
- Off Campus (tax exempt/non-profit). An off campus group with a valid Kansas Exemption Certificate. A copy of the Kansas Exemption Certificate must be included with the return of the rental request form to the Recreational Services office.
- Off Campus. Groups outside the university.
Schedule of Charges Per Hour (Minimum of 2 hours required) |
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| Indoor | 1 | 2 | 3 | 4 | |
| One basketball or volleyball court area | $10.00 | $15.00 | $20.00 | $25.00 | |
| One racquetball court | $5.00 | $7.50 | $10.00 | $12.50 | |
| Multipurpose area | |||||
| Entire area | $10.00 | $15.00 | $20.00 | $25.00 | |
| Center section | $8.00 | $12.50 | $15.00 | $20.00 | |
| Side section | $5.00 | $10.00 | $12.50 | $15.00 | |
| Combatives or Table Tennis Room | $10.00 | $15.00 | $20.00 | $25.00 | |
| Outdoor | |||||
| One playfield (softball, football, soccer) |
$10.00 | $15.00 | $20.00 | $25.00 | |
| One tennis court | $5.00 | $7.50 | $10.00 | $12.50 | |
| Sand volleyball area | $15.00 | $20.00 | $25.00 | $30.00 | |
| Discounts for rentals of 6 hours or more per calendar day will have the following rental reductions applied to the cost of the facility/field rental for the corresponding day only: | |||||
| Group 1 = 25% | |||||
| Group 2= 10% | |||||
| Groups 3 & 4 = 5% | |||||
| Additional Charges | ||
| Field lights/ field | $15/hour per quadrant | |
| Field Service Center building | $10/hour or $50/calendar day | |
| Supervisor cost | $10/hour | |
| Any labor costs (setup, cleanup, etc.) | $10/hour | |
| 42' x 42' wrestling mat (3-day rental) | $50 indoors plus labor to move $100 if used off premises (user moves) Mat damages charged at $25/square foot |
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| Tables | $1 each per calendar day | |
| Chairs | $.25 each per calendar day | |
| Sound equipment in multipurpose area | $10/hour | |
| Portable sound equipment | $3/hour or $20/calendar day per system | |
| Portable flip scorer | $1/hour or $5/calendar day per scorer | |
| Portable score clock | $2/hour or $10/calendar day per score clock | |
| Golf cart | $30/calendar day | |
Damaged or lost equipment will be charged at replacement cost.
No refund of under $15 will be made for fees charged by Recreational Services.